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How to prepare Printable I-9 Form
About Printable I-9 Form
The I-9 form is a crucial document used to verify an individual's eligibility for employment in the United States. This mandatory form must be completed by both employers and employees, and it serves as proof that the employee is legally allowed to work in the country. 1. Importance of the I-9 Form: The I-9 form plays a vital role in ensuring compliance with federal laws and regulations related to employment eligibility. By completing this form accurately and timely, employers can avoid severe penalties and legal consequences. It protects both employers and employees by ensuring that everyone in the workforce is authorized to work in the United States. 2. Who Needs to Complete the I-9 Form: The I-9 form must be completed by all employers for each new hire, regardless of their citizenship status. Both U.S. citizens and non-citizens must provide the necessary documents to establish their identity and eligibility to work in the country. It is essential for employers to maintain I-9 forms on file for all current employees as well. 3. Downloading a Printable I-9 Form: To simplify the process, employers can download a printable version of the I-9 form from the official website of the U.S. Citizenship and Immigration Services (USCIS). The form is available in PDF format, enabling employers to print multiple copies for future use. This ensures that businesses always have a physical copy of the form on hand when needed. 4. How to Complete the I-9 Form: The I-9 form consists of three sections and accompanying instructions. Employers are responsible for completing the first section, which includes verifying the employee's identity and reviewing their employment eligibility documents. The employee must then review the provided instructions and complete the second section with their personal information. Lastly, the employer must complete the third section after physically examining the employee's original documents and attesting to their authenticity. 5. Common Mistakes to Avoid: While completing the I-9 form, it is essential to avoid common errors that could result in penalties or delays. These mistakes include failing to complete all required fields, using unauthorized abbreviations, accepting expired documents, or incorrectly re-verifying employment eligibility for certain individuals. Employers should familiarize themselves with the USCIS Handbook for Employers, which provides detailed instructions on completing the form accurately. 6. Retention and Storage of I-9 Forms: Employers are required to retain completed I-9 forms for a specific period, depending on the employee's termination date. It is crucial to store these forms in a secure and confidential manner, ensuring that they can be readily available for inspections or audits conducted by government agencies like the Department of Homeland Security or the U.S. Department of Labor. Remember, completing the I-9 form correctly is not only a legal obligation but also necessary to maintain a compliant and trustworthy workforce. By adopting best practices and utilizing printable I-9 forms, employers can simplify the process and ensure compliance with relevant laws and regulations.
Who Should Prepare an I-9 Form and Why?
The I-9 form is needed for anyone who is hired at a company as an employee. The paper provides information proving that the individual has the right to work in the United States. It is obligatory for every employer to have the sample of each employee in the office.
Printable Form I9 can also be used in case of a planned (or unplanned) immigration service check to prove that the business is legal. That is why the data included in the document should be correct and up-to-date. With that said, it is not obligatory to fill out for independent contractors.
List of Acceptable Documents
To supply the form correctly, several identification papers are required. Generally, they are subdivided into three categories:
- Column A covers those combining both identifying and job permission details.
- Column B includes papers that include identification details only.
- The last one, section C, is for proving a work permit.
But keep in mind that these units are interchangeable. It means that one document from the first column may be provided instead of two from the second and third. Basically, on the A list, a Passport, Permanent Resident Card or Employment authorization with a photograph is required. The second part may include an ID Card or Drivers License issued by your state. A person can also provide a Voter’s Registration Card or US Military Card.
Employment Authorization is usually supported by the following papers: a Social Security Number, Birth Certificate, or an Form I-197.
Providing incorrect data on a hard copy of your I-9 blank can lead to unpleasant consequences.
First of all, your employer may have to pay penalties. ICE may possibly request more detailed information on your employees. Once ICE sends you a letter, it is necessary to give all requested proofs for review within three to seven business days. If they notice any violations during the check, penalties may be applied.
How to Fill out 2023 I-9 in PDF Online
To submit the fillable and Printable I9 online, you need to open it in our editor and follow these simple steps:
- Type in your personal and contact information.
- Specify the verification documents you are using.
- Add the taxpayer details.
- Certify the template with your signature.
- Save the changes and download the file to your computer.
Online options assist you to arrange your doc management and boost the productivity of one's workflow. Abide by the short guideline as a way to carry out Printable I-9 Form, refrain from mistakes and furnish it in a very timely fashion:
How to complete a Printable I 9 form?
- On the website with all the form, click Start off Now and go for the editor.
- Use the clues to complete the applicable fields.
- Include your personal information and get in touch with facts.
- Make absolutely sure that you simply enter accurate knowledge and quantities in correct fields.
- Carefully check out the information from the form likewise as grammar and spelling.
- Refer to help part when you've got any concerns or deal with our Aid group.
- Put an digital signature on the Printable I-9 Form with all the support of Signal Software.
- Once the shape is finished, push Done.
- Distribute the all set form via e-mail or fax, print it out or conserve on your machine.
PDF editor permits you to definitely make variations towards your Printable I-9 Form from any online connected unit, customise it in accordance with your preferences, indicator it electronically and distribute in several approaches.